ASSISTANT (LEGAL SECRETARY)

Simpson Thacher & Bartlett LLP

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Job Information

Description/Job Summary

The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.

Responsibilities/Duties

  • Answer multiple phone lines; screen and direct calls them as appropriate
  • Maintain calendars, schedule meetings, and arrange conference/teleconference calls
  • Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm's travel department
  • Process expenses through Firm expense application (Chrome River)
  • Prepare attorney diaries through Firm diary application (Intapp)
  • Utilize various office machines to transmit data, print, duplicate, fax and PDF
  • Create and maintain attorney files using alphanumeric systems
  • Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
  • Prepare and process client bills, working closely with Billing department
  • Create, revise and proofread letters and various legal documents
  • Provide backup coverage for other assistants and receptionists
  • Perform other duties as assigned
Required Skills
  • Ability to effectively present information verbally and in writing
  • Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
  • Proficiency in Microsoft Word and Excel
  • Basic math skills: addition, subtraction, multiplication, division
  • Strong attention to detail
  • Must be able to work collaboratively in a team environment
  • Ability to use diplomacy and discretion in relaying information
  • Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
Preferred Skills
  • Basic knowledge of Microsoft PowerPoint
Preferred Experience
  • 1 to 2 years of administrative experience in an office or professional services setting
Required Education

High School diploma or GED equivalent

Preferred Education
  • Four-year college degree

Simpson Thacher & Bartlett LLP