The HR Onboarding Specialist is responsible for all aspects of administration, coordination, and completion of consultant onboarding. Assure compliance requirements are met and all onboarding is completed prior to consultant assignment start date.
ESSENTIAL RESPONSIBILITIES:
Onboarding
Responsible for Consultant onboarding; to ensure all proper documentation is received upon hire, tracked and filed accordingly. Follow up on outstanding items as needed.
Ensure assigned Consultant background checks and drug screens are completed.
Certify Client compliance requirements – including comprehensive understanding and interpretation of medical immunization records.
Self-manage workflow and Consultant follow up in an organized, efficient manner, ensuring deadlines are timely met
Ensure I-9 and E-verify are completed by required deadline
Acts as the Subject Matter Expert (SME) for all assigned client's compliance requirements
Respond to Client /VMS audits
Provide Sales and Recruiting with status updates
HR
Report workplace injuries (including auto accidents) for consultants and collect detailed information regarding accident
Provide exceptional customer service communications via phone, email, mail, and at times in person, to Clients, Consultants, as well as internal staff.
Promptly report any compliance related concerns to senior HR management and other team members, work to bring issues to appropriate resolution as needed.
Partner with other departments to meet and exceed the Consultants' customer service expectations.
Respond to inquiries regarding policies, procedures, programs, and compliance issues as necessary and researching state laws that support or supersede company policy.
Regular and reliable attendance.
Assist with other projects and duties assigned.
KNOWLEDGE AND SKILLS:
To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required.
Extensive knowledge and understanding of background check and drug screen results.
In-depth knowledge and understanding of medical immunization records.
Requires ability to identify and implement opportunities to improve performance of the onboarding function
Microsoft Office
Google Spreadsheets
Strong Customer Service skills
Detail oriented
Time Management
Excellent Organizational skills
Problem Solving Skills
Education and/or Experience:
Bachelor's Degree; minimum 2 years' experience; previous Human Resources
Requires ability to identify and implement opportunities to improve performance of the onboarding function
Preferred Experience:
Onboarding experience preferred
Exhibit a broad understanding of federal and state employment laws including the application of law during employment onboarding.
High integrity, including maintenance of confidential information. Must be able to exercise good judgment and positively influence and lead others, including handling confrontations and tight deadlines with poise and efficiency. Ability to work a flexible schedule, including some evenings and weekends. Light travel possible.
About HCTec:
HCTec provides award-winning services and solutions to hospitals in 45+ states, including academic medical centers, health systems, critical access hospitals, and ambulatory physician practices.
Award-winning best-in-KLAS managed services assists with routine IT needs such as service desk, patient portal support, EHR application support, desktop/server/network management and IT security.
HCTEC KEYS TO SUCCESS
Four Geographically Diverse / Redundant Service Centers
Domestic Operations
Exclusively Healthcare Provider Focused
Best-in-KLAS Managed Services
CHIME Collaboration Award Winner
SLA Backed Outcomes
45+ States with HCTec Support Presence
HCTec's solutions for meeting health IT staffing needs extend from filling individual staffing gaps to providing in-house project teams and remote, domestic IT support service. We make every partner's IT challenges our own so that they are freed to focus on the bigger picture of improving outcomes and controlling healthcare costs.
We look forward to hearing how your skills line up with our mission!
