Job Information

The HR Onboarding Specialist is responsible for all aspects of administration, coordination, and completion of consultant onboarding. Assure compliance requirements are met and all onboarding is completed prior to consultant assignment start date.



  • Responsible for Consultant onboarding; to ensure all proper documentation is received upon hire, tracked and filed accordingly. Follow up on outstanding items as needed.
  • Ensure assigned Consultant background checks and drug screens are completed.
  • Certify Client compliance requirements – including comprehensive understanding and interpretation of medical immunization records.
  • Self-manage workflow and Consultant follow up in an organized, efficient manner, ensuring deadlines are timely met
  • Ensure I-9 and E-verify are completed by required deadline
  • Acts as the Subject Matter Expert (SME) for all assigned client's compliance requirements
  • Respond to Client /VMS audits
  • Provide Sales and Recruiting with status updates
  • Report workplace injuries (including auto accidents) for consultants and collect detailed information regarding accident
  • Provide exceptional customer service communications via phone, email, mail, and at times in person, to Clients, Consultants, as well as internal staff.
  • Promptly report any compliance related concerns to senior HR management and other team members, work to bring issues to appropriate resolution as needed.
  • Partner with other departments to meet and exceed the Consultants' customer service expectations.
  • Respond to inquiries regarding policies, procedures, programs, and compliance issues as necessary and researching state laws that support or supersede company policy.
  • Regular and reliable attendance.
  • Assist with other projects and duties assigned.

To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required.

Extensive knowledge and understanding of background check and drug screen results.

In-depth knowledge and understanding of medical immunization records.

Requires ability to identify and implement opportunities to improve performance of the onboarding function

Microsoft Office

Google Spreadsheets

Strong Customer Service skills

Detail oriented

Time Management

Excellent Organizational skills

Problem Solving Skills

Education and/or Experience:

Bachelor's Degree; minimum 2 years' experience; previous Human Resources

Requires ability to identify and implement opportunities to improve performance of the onboarding function

Preferred Experience:

Onboarding experience preferred

Exhibit a broad understanding of federal and state employment laws including the application of law during employment onboarding.

High integrity, including maintenance of confidential information. Must be able to exercise good judgment and positively influence and lead others, including handling confrontations and tight deadlines with poise and efficiency. Ability to work a flexible schedule, including some evenings and weekends. Light travel possible.

About HCTec:

HCTec provides award-winning services and solutions to hospitals in 45+ states, including academic medical centers, health systems, critical access hospitals, and ambulatory physician practices.

Award-winning best-in-KLAS managed services assists with routine IT needs such as service desk, patient portal support, EHR application support, desktop/server/network management and IT security.

  • Four Geographically Diverse / Redundant Service Centers
  • Domestic Operations
  • Exclusively Healthcare Provider Focused
  • Best-in-KLAS Managed Services
  • CHIME Collaboration Award Winner
  • SLA Backed Outcomes
  • 45+ States with HCTec Support Presence
HCTec's solutions for meeting health IT staffing needs extend from filling individual staffing gaps to providing in-house project teams and remote, domestic IT support service. We make every partner's IT challenges our own so that they are freed to focus on the bigger picture of improving outcomes and controlling healthcare costs.

We look forward to hearing how your skills line up with our mission!