The HR Systems Specialist provides comprehensive input, administration, and maintenance of ALCOVA Mortgage’s online HCMS (Human Capital Management System) database, as well as other HR systems. Is responsible for all Human Resources weekly, monthly, quarterly, and annual reports; as well as annual federal reports (e.g., ACA and EEO). The HR Systems Specialist follows all ALCOVA policies and procedures, is an HR advocate, understands new-hire, recruitment, and post-hire processes. Ensures the accuracy and integrity of the Company’s database information. Serves as the primary point-of-contact for all HCMS related matters within the Company.
Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Completes data-entry tasks and maintenance to ensure databases are up to date on ALCOVA’s HCMS, Paycom.
Supports and provides assistance to the Company on all HCMS applications such as Payroll, Time and Attendance, Benefits, Cloud-based employment files, as well as the Applicant Tracking System.
Accurately inputs, reviews, and maintains all HCMS information on an ongoing basis, including, but not limited to, compensation, job titles, departments, custom fields, PTO, locations, and users.
Prepares end-user procedure guides and training materials within the Company regarding the HCMS as needed.
Updates HCMS as needed with new functionality.
Supports new-hire and termination processes by updating and maintaining accurate information in HR systems in coordination with all Corporate teams.
Acts as the HCMS contact for employee requests which may include detection and troubleshooting of the system in order to resolve issues that may arise.
Provides technical support regarding HCMS matters, recommending process improvements to improve efficiency and/or effectiveness within the Company.
Creates all Human Resources’ weekly, monthly, quarterly, and annual reports, as well as other ad hoc reports as needed.
Creates additional miscellaneous reports as requested for all departments, audits, etc.
Responsible for HR and industry-specific systems and training sites.
Conducts research, gathers data and statistical information on HCMS and industry-specific software and similar information as needed.
Administers new-hire orientation programs with respect to Benefits selection and introduction to the HCMS system.
Updates and maintains shared spreadsheets between multiple departments within the Corporate office
At least 2 years of experience working with HCMS is required
High school diploma or GED, or any similar combination of education and experience
Bachelors’ Degree in Human Resource Management or Business Management, preferred
Knowledge of payroll/timecards is a plus
Highly motivated, ambitious, and driven to succeed
Effective problem-solving and analytical skills
Highly organized and detail oriented
Adheres to strict confidentiality of all sensitive and confidential matters and information
Accepts, without issue, delegation of duties
Knowledge of human resources new-hire, onboarding, and post-hire processes
Competent keyboarding skills to produce accurate data and well-presented reports
Ability to present information in forms, tables, and spreadsheets in a professional manner
An effective communicator, both verbal and written
Committed to a culture of diversity
Ability to thrive in a fast-paced work environment that is constantly changing
Excels at being a team player
Accepts constructive criticism and makes changes appropriately in order to improve
Trustworthy, honest, and display a high-level of integrity
Ability to work effectively in a team environment
Ability to identify and resolve problems in a timely manner
Able to understand and respond appropriately to basic inquires
Able to read, write, and communicate using the English language sufficient to perform job functions
Ability to use Company equipment in assigned area (including but not limited to telephone, copiers, fax machines, computers, internet, etc.)
Able to access, input, retrieve, and interpret information using applicable computer systems (including, but not limited to, Microsoft Word, Excel, Outlook, industry-specific computer software, etc.)
Able to multi-task (e.g., simultaneous usage of several applications, etc.)
Well-versed with keyboard shortcuts and able to identify new ways to complete a task in less time
Relies on limited experience and judgment to plan and accomplish goals
Works well under general supervision
Compliance with all Bank Secrecy Act (BSA), Anti-Money Laundering (AML) laws, and Office of Foreign Asset Controls (OFAC) requirements is required. Employee must complete annual training in these areas
About Company: Most companies start with a business plan. ALCOVA Mortgage started with a friendship. Bound by common background and inspired by a passion to serve, childhood friends Bobby Nicely, Billy Siple and Rob Lindstrom dreamed of one day starting a business.
In 2003, the trio joined together to establish a mortgage company—ALCOVA—an acronym for Alleghany County, VA, in honor of their roots.
In 2012, ALCOVA Mortgage made its debut on the Inc. 5000 list of fastest-growing private companies in the United States and has been recognized every year since. The company’s phenomenal growth of 96% in three years propelled it into the league of such legendary superstars that gained notoriety on the prestigious list as Dell, Microsoft, LinkedIn, Pandora, Timberland, Zillow, Yelp, and Domino’s Pizza.
Today, ALCOVA continues to thrive, largely because of its roots in a friendship and the passion to serve.