LEGAL SECRETARY 2-PUBLIC DEFENDER

Pennington County

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Job Information

Position Description

This position is responsible for the performance of secretarial work of increased difficulty, including assisting attorneys and other staff in the preparation of complex legal pleadings.

Position Functions

ESSENTIAL FUNCTIONS:

  • Preparation of legal documents including routine correspondence, memos, motions Supreme Court briefs, jury instructions, subpoenas and transcription.
  • Assist attorneys in the preparation and maintenance of client files.
  • Direct phone calls and visitors to the appropriate individual.
  • Maintain and schedule appointments and court hearings for various attorneys.
  • Notarize documents.
  • Performance of additional duties as assigned by supervisor.
This job specification should not be construed to imply that these requirements are the exclusive duties of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.

Qualifications

EMPLOYMENT QUALIFICATIONS:
  • Must be able to work under minimal supervision and undertake responsibility for task initiative and completion.
  • Requires excellent attention to detail and follow through.
  • Requires proficiency with a personal computer to include Microsoft Office Products and other office equipment (copier, fax, scanner, etc.).
  • Requires the ability to communicate both orally and in writing, understand, and execute oral and written instructions.
  • Requires direct communication with clients and general public.
EXPERIENCE AND/OR EDUCATION REQUIRED:
  • High school diploma or GED required.
  • Bachelor degree is desirable.
  • Three to five years office experience preferred.
  • Knowledge of legal concepts, terminology and the court system preferred.
PHYSICAL REQUIREMENTS:
  • Must be able to frequently sit and occasionally walk, stand, bend, kneel, stoop, reach and lift, push or pull and manual dexterity is needed to type, write, use a calculator, and answer telephone.
  • Upper body strength is a requisite to lift/move a maximum of 20 lbs. unassisted; and lift/move a maximum of 50 lbs. with assistance.
  • The ability to talk and hear via the telephone and through face-to-face communication is needed.
Additional Information

WORKING ENVIRONMENT:
  • Most work is performed indoors in an office where noise and interruptions often occur.
  • Overtime hours may be required to meet project deadlines.
Pennington County Benefit Summary

The following is a summary of benefits available to full-time and part-time benefited employees of Pennington County.

Heath Care Program

Health - Pennington County has a self-funded health care program for employees and their dependents. Health Insurance and Prescription Drug is covered through Wellmark (Blue Cross Blue Shield). Two plans are offered: a traditional PPO plan with co-pay structure and a high deductible plan with higher deductible/out-of-pocket maximums.

Dental - Dental coverage is provided through Delta Dental of South Dakota. 100% of usual and customary charges for preventive and diagnostic procedures are covered, after a $50 deductible per individual / $150 per family. Routine and restorative procedures, endodontics, periodontics, and major services are covered at 50%. There is an annual maximum of $1000 per individual. Orthodontics are not covered under this plan.

Prescription - The Health care program includes retail and mail order (90-day supply) prescription coverage, both requiring an affordable co-pay. Co-pays do not accumulate toward satisfaction of the deductible or co-insurance limit.

Note: Health care program coverage is effective on the 1st of the month following one complete month of employment. The program is available for employees and their dependents.

Life Insurance

Pennington County provides a $20,000 basic life insurance policy for every benefited employee. Optional supplemental life insurance can be purchased for employee, spouse, and dependent children.

Employee Assistance Program

Pennington County employees and family members may receive counseling services for issues relating to financial difficulties, marital and family distress, emotional problems, and alcohol or drug abuse. Generally speaking, as many as three visits annually are provided at no charge. Services are confidential.

Retirement Plan

Pennington County is a member of the South Dakota Retirement System (SDRS). The employee contributes 6% (8% for public safety) of gross wages. The contribution is matched by the County. Upon separation from employment with Pennington County, individuals who are fully vested in SDRS (three years of contributory service) have the right to receive a monthly lifetime retirement benefit at retirement age.

Employees may choose to save additional funds toward retirement on a pre-tax basis through the SDRS supplemental retirement program. Other SDRS benefits include long term disability, family, and spouse benefits.

Supplemental Insurance

AFLAC offers various supplemental insurance policies for employees and family members. These policies are portable and guaranteed renewable. Premiums are deducted from payroll.

Paid Time Off

Vacation - Vacation time accrues per pay period at the rate of 3.077 hours (years 0-4), 4.62 hours (years 4-15), and 6.16 hours (years 15 and above). Maximum hours of accumulation apply.

Sick Leave - Sick leave accrues at the rate of 3.69 hours per pay period. Employees may use up to 80 hours of available sick leave annually for other designated reasons. Sick leave separation benefits are available after 10 years of employment.

Holidays - Employees are eligible for up to 10 paid holidays per year.

All Paid Time Off benefits are prorated accordingly for part-time benefited employees.

This summary is for general information only. Employees have access to complete and detailed policies, procedures, or summary plan descriptions for all benefits cited.

01

In general, how would you describe your computer skills?
  • I have limited experience working with a computer but would like to give it a try.
  • I am comfortable with the basics of common computer applications.
  • I consider myself at an intermediate level with common computer applications.
  • I consider myself at an advanced level with common computer applications.
02

Select the option that best describes your general clerical experience.
  • I have not performed clerical work but would like to try
  • I have had less than 3 years of clerical work experience
  • I have had over 3 years of clerical work experience
03

Select the option that best describes your work experience related to interacting with the general public.
  • 2 years of more interacting with the general public.
  • I have worked less than 24 months interacting with the general public.
  • I have not worked in any role with direct interaction with the public.
Required Question

Pennington County