Job Information

Fairstead is a vertically integrated real estate company specializing in affordable and mixed-income housing. Since 2014, Fairstead has acquired and/or developed more than $4 Billion of multifamily property across the country, and today owns a portfolio of 16,500 apartments in 18 states. The company’s comprehensive platform provides hands-on expertise across all multifamily disciplines, including acquisitions, development, design and construction, energy and sustainability, property management and social services.

Fairstead’s primary mission is to provide high quality housing to all regardless of income, and to make our stakeholders feel “Right at Home.” We accomplish this through an empathetic and innovative approach, and by utilizing our interdisciplinary platform as an investor, developer, owner, and operator. Fairstead provides hands-on expertise across all multifamily disciplines, including acquisitions, development, design, construction, energy, sustainability, property management and social services. With a long-term commitment to its residents, communities, and partners, the Fairstead team stands out by:

  • Listening to and understanding the needs of its residents, communities, partners, and stakeholders alike
  • Developing and preserving high quality affordable housing in an innovative and sustainable fashion
  • Creating a positive social and environmental impact within the properties and communities it serves
Fairstead’s Core Values
  • Empathy
  • Innovation
  • Entrepreneurship
  • Determination
  • Integrity
Position Description

Fairstead is now seeking a Project Specialist, Contracts & Compliance to work closely with our Contracts & Compliance group and vendors on launching and monitoring our diverse construction portfolio.

In this role you will:

Support Head of Contracts & Compliance ensure company standards are being upheld including but not limited to the following tasks:
  • Maintain calendars and organize meetings
  • Assist and organized process & procedures to align with company brand standards
  • Manage insurance onboarding for contractors, subcontractors, and suppliers. i.e., request insurance policies, certificates of insurance, and endorsement. Maintain tracking and coordination of corresponding reviews
  • Assist with project office set up
  • Create and maintain vendors records (insurance and W9s) in YARDI to ensure timely payment.
  • Act as liaison with Risk for establishing insurance coverage and bonding on all construction portfolios
  • Maintain insurance log of all insurance certificates provided to lenders, partners, governmental agencies, etc.
  • Draft and finalize contracts; and assist with contract negotiations as needed.
  • Assist with implementing departmental and company-wide processes and procedures
  • Setup project management software’s for each project as required. i.e., ProjectSight, KWANT
  • Develop effective communication and mechanisms for resolving conflicts
  • Prepare and maintain meeting minutes for all meetings
  • Assist project team(s) with project site office setup
  • Other tasks as assigned.
  • Bachelor’s degree in construction management or real estate related field, preferred
  • 3-5 years’ experience in project coordination at a construction firm or developer
  • Able to work in a fast-paced environment and have excellent attention to detail
  • Experience with MS Word, Excel, Outlook.
  • Experience with MS Project, Procore (or equivalent).
  • Experience dealing with municipalities and local governments a plus
  • Comprehend project plan drawings
  • Knowledge of OSHA practices
  • Knowledge of Prevailing Wage, preferred
  • Notary, preferred
  • Travel may be required